This checklist shows which documents belong in your application dossier for a cooperative apartment, how recent they must be and where you get them. Exactly which documents a landlord requires is stated in the listing or the application form.
Cooperatives and other non-profit landlords typically ask for the following documents:
The landlord's form, filled in completely and truthfully. You usually find it in the listing or on the website, or you receive it at the viewing.
A short, personal letter (one A4 page at most): who is moving in and why this apartment and this landlord suit you. Our guide to application letters and viewings shows how to structure it.
Shows whether there are debt collection proceedings or loss certificates against you. It should be at most three months old unless the landlord asks otherwise. You order it from the debt enforcement office where you live, in many cantons also online. The fee is the same everywhere in Switzerland: CHF 17 for the extract, CHF 18 including delivery by post, fax or electronically, CHF 22 by registered post (Art. 12a GebV SchKG). If you have moved in recent years, you may also need an extract from your previous place of residence.
Usually your last three payslips, possibly your employment contract – you get both from your employer. Without earned income, enclose for example pension or grant statements or your latest tax assessment. Many landlords check that the rent is affordable in relation to your income; some state a rule of thumb for it.
A copy of your passport or identity card. Without Swiss citizenship, also a copy of your foreign national identity card (residence permit).
Especially for subsidised apartments, landlords ask for your latest final tax assessment (not the tax return). It shows your taxable income and assets so the landlord can check income and asset limits. The tax office sends it to you after the assessment; you can order a copy there.
A confirmation from your current property manager that you have always paid the rent and have no rent arrears – in Switzerland often called «Mietschuldenfreiheitsbestätigung» or «Mietzinszahlungsbestätigung». You request it from your current property manager or landlord. A short reference from your employer can complement it.
Some landlords also ask for an extract from the criminal record (available from the Federal Office of Justice) or proof of your personal liability insurance. Only enclose such documents if they are requested.
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